Practical systems for growing teams.
Hi, I’m Umair Zaidi, a PhD student in Biomedical Informatics at OHSU. Outside of research, I work with growing teams who are busy, stretched thin, and ready for smoother systems. Sometimes that means cleaning up a messy spreadsheet. Sometimes it’s connecting tools you already use. And sometimes it’s developing a custom application when nothing off the shelf fits.
The goal is clarity and momentum, whether the fix is simple or complex.
Common problems I help solve
Many local teams run on a patchwork of spreadsheets, inbox threads, and manual routines. It works until it doesn’t. I help simplify the system so work moves faster, with fewer errors.
Too much copy and paste
The same information gets re-entered across forms, spreadsheets, and tools. That wastes time and causes mistakes.
Fragile spreadsheets
A spreadsheet runs something critical, but it breaks, drifts, or becomes impossible to maintain.
No clear reporting
You have data in multiple places, but getting a clean answer takes an afternoon and a lot of manual work.
Processes live in people’s heads
Things “work” because one person knows the steps. When they’re out, everything slows down.
Tools don’t talk to each other
Your systems are disconnected, so updates and follow-ups happen manually instead of automatically.
You’ve outgrown “off the shelf”
You’re using good tools, but the last 20 percent requires something tailored to your workflow.
What I do
I start by understanding how your team actually works, then design the simplest solution that makes day-to-day operations smoother. Sometimes that’s configuration and integrations. Sometimes it’s a small custom tool.
Workflow and process redesign
StrategyMap your current process, remove bottlenecks, clarify ownership, and design a workflow your team can follow consistently.
Automation and integrations
Quick winsConnect the tools you already use so data flows automatically. Reduce repetitive work like copying, emailing, and manual updates.
Websites and custom web applications
BuildModern websites, focused internal tools, and fully custom web applications. That might mean an intake system, scheduling optimizer, dashboard, inventory workflow, or a small app built specifically around how your team operates.
Data cleanup and reporting
ClarityClean and standardize data, remove duplicates, and create reporting that answers real business questions without manual effort.
How projects usually work
- 1. Quick discovery
We walk through your workflow and define the highest-impact fix.
- 2. Build sprint
I implement the solution and share progress early and often.
- 3. Handoff
Documentation, training, and lightweight support if you want it.
Want to make your systems simpler?
If you tell me what’s slowing your team down, I’ll suggest the simplest next step. Sometimes that’s a quick automation. Sometimes it’s a small internal tool. Either way, you’ll leave with clarity.